United Nations World Food Programme Recruitment for Administration Officer

United Nations World Food Programme Recruitment is ongoing for suitably qualified candidates to fill the vacant job positions in the Organization. Interested candidates should kindly follow the job application guidelines below to apply successfully.

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

We are recruiting to fill the position below:

Job Title: Administration Officer – NOB

Requisition ID: 175985
Location: Abuja
Department: Administration

Job Purpose

To contribute to daily planning and delivery of quality, customer-focused, value-for-money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy.

Roles/Responsibilities

Contribute to and implement WFP country/regional plans, including administrative processes, aligned with regional and wider WFP strategies and policies to facilitate efficient and effective administration service.
Develop annual plans, and contribute to longer-term strategies and improvements to policies, systems, and procedures to ensure services provided support WFP strategic objectives and are in compliance with corporate policies, standards, regulations, and processes.
Support a culture of environmental sustainability throughout WFP by role-modeling actions that drive sustainability in all administrative activities.
Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analyses and queries.
Build and maintain the partnership with WFP stakeholders, other UN agencies, and local government offices.
Support the capacity building of WFP staff and partners through the organization or design of training, workshops, daily interaction, etc. for efficient and effective delivery of food assistance to beneficiaries.
Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
Carry out complex data analysis to provide management and clients with accurate information and reports for efficient planning and decision-making.
Manage the existing resources in the area of responsibility (e.g. WFP managed facilities, assets and travel management, etc.) and estimate new requirements aiming at efficiency, cost-effectiveness, and timeliness of operations and services.
Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy and contribute to the provision of recommendations to the management on improvements/changes.
Other as required.

4Ps Core Organisational Capabilities

Purpose:

Understand and communicate the Strategic Objectives: Understand WFP’s Strategic Objectives and the link to its own work objectives.
Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, and new requirements of partners).
Make the mission inspiring to our team: Recognizes and share with team members the ways in which individual contributions relate to WFP’s mission.
Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People:

Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-awareness, and include these in conversations on own developmental needs.
Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance:

Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
Focus on getting results: Consistently delivers results within individual scope of work on time, on budget, and without errors.
Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership:

Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate the needs of external partners.
Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantify and demonstrate WFP’s unique value as a partner.

Functional Capabilities

Capability Name – Description of the behavior expected for the proficiency level:

Business Support Services & Reporting – Applies a strong ability to identify country-level requirements and develop customer-focused solutions and action plans. Communicates data-based findings in a highly impactful way that is tailored to the audience.
Specialized Knowledge in Administrative Services – Applies advanced theoretical understanding of administration best practices, concepts, and principles and thorough knowledge of WFP standards, processes, and infrastructure to ensure continuous improvement in the provision of efficient and effective administration services, resolving complex issues as they arise.
Customer Focus – Proactively monitors performance and delivers high-quality service to meet the needs of customers, requesting customer feedback and taking ownership of customer problems that arise. Pre-empts needs of customers based on experience.
Internal Controls & Risk Management for Administration and Engineering – Demonstrates in-depth knowledge of internal controls and proper accounting procedures and systems to recommend improvements where necessary to address current weaknesses, mitigate risks to mission-critical WFP operations and maximize client satisfaction.
Resource Management for Administration and Engineering – Oversees staffing for HQ and Field resources at the program level, taking resource usage trends and forecasting data into account.

Qualifications and Requirements

Educational Qualification: University Degree in Business / Public Administration, Engineering, or other relevant fields relating to office management and administration.
Language: International Professional: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.
National Professional: Fluency (level C) in the English language and the duty station’s language, if different.
Has gained experience in administration.
Has provided direction and instruction to more junior staff members within area of expertise.