United Nations Volunteers Recruitment – This is to inform the general public that United Nations Volunteers Recruitment is ongoing for qualified and suitable candidates to fill the position of Procurement Assistant. Interested persons should read this article and apply below.
United Nations Volunteers Recruitment
The United Nations Volunteers (UNV) programme contributes to peace and development through volunteerism worldwide. We work with partners to integrate qualified, highly motivated, and well-supported UN Volunteers into development programming and promote the value and global recognition of volunteerism. UNV is administered by the United Nations Development Programme (UNDP) and reports to the UNDP/UNFPA/UNOPS Executive Board.
United Nations Volunteers Recruitment is ongoing to fill the position of:
Job Title: Procurement Assistant
Location: Abuja
Host Entity: UNWomen
Duration: 12 months
Sustainable Development Goal: 5. Gender equality
Expected Start Date: 14/11/2022
Description of Assignment Title: Procurement Assistant
Volunteer category: National UN Volunteer Specialist
Details
Mission and Objectives:
- UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace, and security.
- As part of its flagship program on Women, Peace, and Security, (WPS) UN Women is currently supporting the Government of Nigeria to meet its commitments on UNSCR 1325 through the development and implementation of Nigeria’s National Action Plan (NAP) and State Action Plans on Women, Peace, and Security.
- With support from the Governments of Norway and Germany, UN Women is implementing the WPS Programme in some states of Nigeria, designed to enhance women’s participation in conflict prevention, resolution, mediation, and peacebuilding processes, at all levels; improve public perception of the role of women in peace and security; and enhance the capacity of government institutions, legislature, judiciary, and security agencies to implement and institutionalize provisions of UNSCR 1325 in policies and operational procedures.
- Moreover, several local structures were also established to contribute to the WPS agenda in target areas. These include SAP Implementation Committees, Women Mediation Networks, HeForShe Networks, and WPS Media networks.
Context
- UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace, and security.
Roles/Responsibilities
- Under the guidance of the Operations Manager (Nigeria CO) and the daily supervision of the Admin Associate, the Procurement Assistant provides procurement services ensuring high quality and accuracy of work.
- The Procurement Assistant promotes a client, quality, and results-oriented approach
- Support implementation of the Office Procurement Activities
- Under the oversight of the supervisor, prepare procurement-related reports and analyses; research and draft responses to inquiries for clearance by the supervisor;
- Contribute to the business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics as needed;
- Contribute to increasing the effectiveness of the Procurement and Logistics processes, such as consolidation of needs within the office using a Procurement Plan, creating and monitoring Long Term Agreements including other UN Agencies.
- Full compliance of procurement activities with UN/UN Women rules, regulations, policies, and strategies;
- Contribute to the preparation and implementation of procurement plans for the office and projects;
- Support the implementation of corporate procurement management policies and strategies in support of the operations;
Organization of Procurement Processes:
- Review procurement requests and initiate procurement procedures for office and projects equipment, supplies, and services in a transparent and cost-effective manner;
- Organize procurement activities and processes, including preparation and conduct of RFQs, ITBs or RFPs, opening, and evaluation of tenders, and prepare requests for an award of contracts for the review and approval of relevant authorities, in full compliance with UN Women regulations and rules;
- Ensure implementation of the internal control system, which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with errors (e.g. POs with budget errors, match exceptions, unapproved POs, etc.), and provide timely information and response to the relevant department to resolve the issues;
- Develop and update a suppliers’ roster and support implementation of supplier selection and evaluation.
- Prepare Purchase orders and contracts in and outside Atlas including preparation of Recurring Purchase orders for contracting of services, create vendor profiles in Atlas and maintain a filing system on procurement activities. Buyer profile in Atlas;
- Prepare submissions to the Local Procurement Review Committee (LPRC) and to the Regional Local Procurement Review Committee (RPRC);
Support to Office Asset Management and Logistical Support:
- Prepare inventory reports in collaboration with the Admin Associate and Asset focal point for clearance;
- Assist in the Implementation of inventory and physical verification control in the office and projects. (support Asset Focal point);
- Contribute to the timely conduct of DSA, Travel Agencies, vehicle maintenance, hotel, and conference facilities surveys in collaboration with the Admin Associate;
- Support to Monitor, analyze and present to the Operations Manager all travel request/expense claims pending submission to take proper action in ensuring compliance with the travel support documentation.
- Support to Maintain records on assets management and preparation of required reports;
- Support Organizing travel including the purchase of tickets, DSA calculation, PO preparation; arrangement of shipments; vehicle maintenance; and conference facilities arrangements;
Facilitation of knowledge building and knowledge sharing:
- Contribute to the organization of training for the operations/ projects staff on Procurement;
- Support synthesis of lessons learned and best practices in Procurement;
- Make sound contributions to knowledge networks and communities of practice.
Impact of Result:
- The key results have an impact on the overall execution of CO procurement services and success in the implementation of operational strategies.
- The key results also impact the image of the organization and its ability to deliver on its mandate.
Qualifications and Requirements
- Bachelor’s Degree or equivalent in Business Administration, Economics, Logistics, Supply Chain Management, etc.
- 3 years of experience in Administrative;
- Supply management
Area(s) of expertise:
- Logistics and Inventory
- Administration
- Procurement and contracting
Driving license
Languages:
- English, Level: Fluent, Required
Eligibility Criteria
Age: 27 – 80
- Nationality: The candidate must be a national or legal resident of the country of assignment.
Competencies and Values:
- Accountability, Adaptability and Flexibility, Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Respect for Diversity, Working in Teams
Other Information:
- Abuja is the capital city of Nigeria located in the center of the country within the Federal Capital Territory (FCT). It is a planned city and was built mainly in the 1980s, replacing the country’s most populous city of Lagos as the capital on 12 December 1991. As of 2015, the city is experiencing an annual growth of at least 35%, retaining its position as the fastest-growing city on the African continent and one of the fastest-growing in the world.
- The city can be accessed by Air, Road, or Rail. Abuja is housed by many expatriate and diplomatic communities. The cost of living in Abuja varies but could be termed as high considering the class of people residing in the city. Terrorism is the main threat in Abuja. General crime is also prevalent. UN staff members are advised to stay only in UNDSS-assessed hotels and residential areas
How to Apply for United Nations Volunteers Recruitment
Interested and qualified candidates should:
Click here to apply
United Nations Volunteers Recruitment Application Deadline
28th October 2022.
Inclusivity statement:
- United Nations Volunteers is an equal opportunity program that welcomes applications from qualified professionals.
- We are committed to achieving diversity in terms of gender, care protected characteristics.
- As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or another status.
Note on Covid-19 vaccination requirements:
- Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy