Tastee Fried Chicken (TFC) Recruitment for Executive Assistant

Tastee Fried Chicken (TFC) Recruitment – De Tastee Group is a leading Quick Service Restaurant, Outdoor Caterer, Event Hall Manager, and Home delivery hospitality outfit.

Our sumptuous meals are produced under a very stringent hygienic environment with our branches located strategically with beautiful ambiance for family and friends. Our event halls come with ultra-modern and vintage interior finishing to give guests a memorable experience. De Tastee Group operates in these 5 units to cater to different customer experiences: Quick Service Restaurant (Fast Food Services); Tastee Pot (Outdoor Catering); Tastee Event (Hall Rentals); Tastee2U (Food Delivery Service); and Bunma Bakery (Bread and Cake Production).

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lagos
Employment Type: Full-time

Role Purpose Statement

The Executive Assistant will provide high-level administrative support to the Group Managing Director and other Senior Executives.
The aim is to ensure that these functions are carried out effectively and efficiently, in harmony and in accordance with applicable statutory regulations and the company’s operational standards and policies.

Key Interfaces:

Key Interfaces Internal: Office of the Group Managing Director, Office of the Chief Operating Officer, Financial Services, and other business functions.
Key Interfaces External: Hotels, Airlines, Personal Executive Staff, etc.

Roles/Responsibilities

Leader Support:

Initiate daily touch base meetings whether in person or virtually to confirm the day’s priorities, clarify assignments, and resolve open issues.
Research and filter information or pre-reads for the GMD.
Flawless execution of pre-meeting, meeting proper, and post-meeting stages.
Post meeting: holds a debrief with GMD to capture action items, follow-up items, and calendar dates.
Ensure the office of the GMD is organized, on time, and well-prepared for whatever lies ahead.
Help increase executive productivity by 20% by taking on assignments and projects.
Meeting Preparation and Implementation:

Appointment Coordination:

Allows adequate time between appointments when planning.
Gathers necessary information related to appointment (contact information, venue, and other relevant information.)
Writes clear, concise correspondence.
Proofreads all material for errors, omissions, and consistency.
Adept at delivering difficult messages in a tactful manner.
Looks at the calendar from a holistic perspective for better planning.
Office Communication:

Teamwork and Collaboration:

Networks across the organization.
Applies emotional intelligence by facilitating situations for a positive outcome.

Key Performance Indicators (KPI)

% of the Number of breaches of confidential executive movements recorded in the year
Time is taken to organize all business meetings and communicate with beneficiaries
Percentage cost overrun on expenses incurred by staff that go unreported within a quarter
Timely processing of GMD’s requests and Directorate’s requests to the GMD.

Qualifications and Requirements

First Degree in any Social Science field.
A Master’s Degree or any equivalent will be an added advantage.
Outstanding organizational and time management skills.
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
Excellent verbal and written communication skills.
Discretion and confidentiality.
3 to 5 years of work experience as an Executive Assistant, Personal Assistant, or similar role.
Excellent MS Office knowledge.

Required Skills / Abilities:

Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Able to type a minimum of 50 words per minute.
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.

Other Required Competencies: