Premiere Urgence Internationale Recruitment for Finance Assistant

Premiere Urgence Internationale Recruitment – Premiere Urgence Internationale (PUI) is a non-governmental, non-profit, non-political, and non-religious international aid organization.

Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. The PUI Nigerian Mission has been officially opened in April 2016, with a focus on meeting urgent needs, including improving access to food commodities, primary health care and nutrition for Internally Displaced People (IDP) and host communities (HC) living in Maiduguri Metropolitan Council (MMC).

The progressive sectorial widening allowed PUI to start implementing an integrated approach from 2017 in food security, livelihoods, and nutrition and health sectors, with the support of ECHO, FFP, OFDA and CIAA/CDC, in line with PUI’s global strategy. In mid-2018, PUI developed its comprehensive response by adding Protection and Community Outreach (PCO) activities to the existing programs in Bolori II. In 2018, PUI also scaled up its intervention with the opening of Monguno LGA base, with the main objectives of reducing morbidity and mortality of the most vulnerable population and promoting protection amongst the whole affected community.

The severity of the needs and the reduction of humanitarian access make PUI positioning in Health and Nutrition crucial, especially in Monguno where PUI has taken over some core activities from ALIMA at the beginning of 2021, after they closed their program there. At the end of 2020, PUI launched an exploratory mission, along with INGO colleagues in Zamfara State (North West), and has developed a strategy for its upcoming intervention in the area. In 2022, PUI continues with its intervention as it considers the opening of PULKA field office, with the main objectives of reducing morbidity and mortality of the most vulnerable population and promoting protection amongst the whole affected community.

We are recruiting to fill the position below:

Job Title: Finance Assistant

Location: Maiduguri Metropolis, Borno
Employment Type: Full-time
Position: Finance Assistant
Start Date: ASAP

General objective

The Finance assistant will have to assist Finance Officer/Manager in all the activities related to finance and cash management at the base level.
Open to: Nigeria Nationals Only (Female applicants are highly encouraged to apply)

Roles/Responsibilities

Treasury & Cash Follow-up:

Control the management of the petty cash
Ensure that the daily physical inventory of the petty cash is accurate, and report any discrepancies to his/her line manager
Ensure availability of cash at base level and forecast any cash issue
Follow-up with regular payments
Guarantee security of the cash and confidentiality of information

Finance & Accounting Management:

Check, before recording any entry, that the invoices are compliant with PUI’s regulations and procedures
Record all expenses made through bank in the excel books on a daily basis, and to properly fill in the information needed (date, accounting code, project, budget code, etc.)
Monitor the voucher process, and the quality of archiving of the invoices, as per the donor’s rules and regulations
Collect all invoices exempted from the VAT
Issue a monthly With Holding Tax report
Prepare the bank reconciliation at the end of each month
Prepare the annual closing documents for the coordination
Support Coordination Office (Maiduguri) to prepare the documents of external audit visits (donor and coordination visits)
Guarantee the quality of the archiving process at coordination level
Consolidate and check the accuracy of data of coordination accountancy
Prepare the monthly accounting closure for Abuja Office
Participate in the consolidation of budget follow-ups
Prepare the weekly financial forecast of the Abuja office, compile it, and send it to the Deputy Finance Coordinator for validation

Archiving Finance Record:

Manage the electronic archival of Finance files as per the filing process at the base level and share the scan data with Abuja
Manage the physical archival of Finance files as per the archiving process at the base level

Administrative Management:

Prepare all documents related the payment of NHF and PENSION for all national staff and PAYE for Abuja national staff
Filling of the NHF, PENSION and PAYE at the relevant bodies
The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs. The employee could be requested to perform other tasks as his/her line manager may judge necessary.

Priorities of the Department:

To follow in a timely manner, the monthly accountancy calendar
To implement successfully, bank payment to reduce cash payment as much as possible
To ensure the accountancy hard copies quality
Scanning of all finance documents

Qualifications and Requirements

Education Degree: University Degree in Finance, Accounting, or another relevant Degree
Knowledge and skills: Good analytical and writing skills
Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel
Language skills: Fluent in English and Hausa, Kanuri is appreciated
Work experience: Minimum 1 year of experience in similar field (NGOs/private companies)

Assets

Interests
Strong motivation to help people in need
Accounting and finance

Transversal Skills:

Well organized
Ability to take initiative to deal with difficulties encountered in daily work
Team Management
Able to manage stress and pressure.
Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
Autonomy, neutrality, hard worker

Salary
N300,000 – N330,000 monthly.