Management Sciences for Health Recruitment for Office Assistant

Management Sciences for Health Recruitment for Office Assistant – This is to inform the general public that the management Science for Health job recruitment form is out. See a guide on how to apply for the going job vacancies application form online.

The Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health.

We are recruiting to fill the position below:

Job Title: Office Assistant

Reference ID: R2462
Location: Cross River
Employment Type: Full Time

Overview

PMI-S is a five-year PMI/USAID flagship malaria project implemented through a consortium led by MSH. The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA, and community levels to reduce under-five and maternal mortality by delivering quality services for the management of malaria, its complications, and prevention.
PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) and State Malaria Elimination Programs (SMEPs) for the implementation of the National Malaria Strategic Plan 2014-2020.

Position Summary

The Office Assistant will manage the organization and running of the daily administrative operations of the state office. S/he will coordinate the MSH logistics support services provided to all technical program areas, and provide logistical support to all MSH projects in the state by working with USAID and the GON to retrieve shipments from customs.

Roles/Responsibilities

Stocks, stores, and warehouse management. Including- Maintaining inventory (supplies, items, equipment) and keeping inventory records.
Asset management including tagging/coding, Safeguarding of assets/supplies, and management of registers.
Perform general clerical duties to include but not limited to: photocopying, scanning, mailing, and filing.
Maintain hard copy and electronic filing system.
File incoming help requests from end users via both telephone and e-mail in a courteous manner.
Document all pertinent end user identification information, including name, department, contact information, and nature of problem or issue.
With direction from the PMI-S IT associate, assist in performing preventative maintenance, including checking and cleaning of workstations, printers, and peripherals on a monthly basis (monthly report of the work done submitted to the Field Finance and Operations Manager).
Arrange spaces for new employees making sure the availability of desks, chairs, etc. are ready for them to use on the start day
Coordinate and make sure that materials, equipment, etc required for the activity are organized and ready for the activity
Receive invoices, and prepare service/job completion forms for payment of vendors.
Supervise the cleaners and ensure the environment meets cleaning standards.
Manage the repairs and maintenance of the Generators, Photocopiers, Printers and general office maintenance work the office.
Assist with the research of prices of goods/services and preparation of Purchase Requests.
Assist with the Internal and external audit preparations including putting together relevant documentation on vehicles/logistics records.
Assist in organizing for the dispatch and receipt of goods and equipment whenever required and ensure that packing list, waybills, and export documentation where necessary are prepared and ensure that shipping details are communicated in writing promptly to the receiver.
Capacity building of team members.
Maintain, track and monitor the usage of diesel consumption for the generator.
Prepare the Projector and other presentation materials for quality presentations.
Travel to site offices whenever there is a need to, and resolve issues independently as much as can be achieved.
Ability to travel 40% of the time to various state offices.
Ensure that systems are in place in the state office to ensure that operations are managed smoothly, and staff act in full compliance with local laws, adhere to contract/award and donor requirements and comply with MSH policies and standard operating procedures.
Monitor and ensure compliance.
Any other duties assigned.

Qualifications and Requirements

High School Degree.
University Degree preferred.
3 – 5 years of related work experience.
Knowledge of computers and relevant software applications.
Knowledge of customer service principles and practices.
Ability to work a switchboard.
Logical and flexible approach to solving problems, especially when working under pressure.
Experience with International organizations in Nigeria will be an added advantage.
Warm personality with strong communication skills.
Knowledge of administrative and clerical procedures.

Skills: