The Economic Community of West African States (ECOWAS) is recruiting for interested and qualified applicants to apply for the 4 ECOWAS Job Vacancies 2020.
Job Title 1: Accounting Assistant
Location: Accra, Ghana
Institution: ECOWAS Commission
Grade: G4 / G5 / G6
Status: Permanent
Department: Office of the President
Division: Office of the Resident Representative – Ghana
Line Supervisor: Administrative Officer
Role Overview
- The incumbent reports to the Administrative Officer who supervises the activities and the assigned task of the Accounting Assistant in the area of accounting as stated in the roles and responsibilities below.
Academic Qualifications and Experience
- Brevet deTechnicien Superieur (BTS) / Ordinary National Diploma (OND) or equivalent certificate in Finance Specialty, Accounting or a related field from a recognized University;
- 5 years of progressively more responsible work experience in finance, budget, accounting, or related area;
- Demonstrated professional competence to extract, interpret, and analyze a wide variety of accounting data and to resolve data discrepancies and other problems;
- Knowledge of transactional based accounting activities such as budgeting, payroll, vendor claims processing, reconciliation and financial reporting as related to assigned responsibilities;
- Ability to identify and resolve accounting data discrepancies and operational problems.
Age Limit:
- Be below 50 years old. This provision does not apply to internal candidates.
ECOWAS Key Competencies
- Ability to assume a credible presence when explaining rules, standards and expectations (e.g. deadlines) to ensure compliance and work expectations are met;
- Ability to motivate self and/or others to engage in discussions that will result in recommendations to improve processes, templates or other work tools;
- Ability to engage in positive approaches to team work, participate actively in discussions and the achievement of team goals;
- Ability to take responsibility for own career and performance with the occasional guidance from the supervisor/mentor;
- Ability to build capacity of self and others by sharing knowledge, tools, expertise and experience with others to remain proficient and well informed in the execution of assigned role.
- Interpersonal, listening and multitasking skills with a good understanding of client service responsibilities and role in representing ECOWAS values in all interactions;
- Ability to take initiative to resolve routine problems associated with assigned tasks using good judgment in involving colleagues or superiors as required;
- Ability to work as part of a team with the ability to explain client interactions to resolve concerns, problems and improve services;
- Ability to manage own time effectively and organize own work area in a manner that will meet performance expectations related to assigned client services;
- Ability to direct people to the appropriate source for further information and ask for help when overwhelmed with client demands.
- Ability to apply culturally-relevant and appropriate approaches with people from diverse cultural backgrounds;
- Good diversity management skills to interact with individuals in a manner that is culturally appropriate and in accordance with ECOWAS rules/policies;
- Ability to recognize preconceived notions and stereotypical views of certain groups and individuals and to successfully adopt inclusive and culturally appropriate behaviors;
- Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
- Knowledge of diversity management as it relates to daily work expectations and assigned tasks.
- Knowledge of the ECOWAS mandate and operational goals of relevance to assigned responsibilities;
- Ability to keep up-to-date with Departmental activities, schedules and goals of pertinence to own work team, functional area;
- Knowledge of ECOWAS procedures relevant to assigned work and the ability to apply sound judgment in their application;
- Demonstrated strong interest and commitment to ECOWAS values and activities in daily assumption of duties.
- Excellent ability to maintain, process and provide accurate information as part of assigned tasks;
- Ability to organize files and information for easy retrieval and record keeping;
- Ability to spot mistakes, act promptly to correct them and learn from experiences;
- Knowledge and ability to challenge and question fundamental assumptions regarding accepted ways of doing things in the spirit of improvement
- Ability to use current technology to communicate effectively e.g. office software programs, including spreadsheets, word processing and graphic presentation software; ability to type and format presentations, reports, manuals, newsletters, website content and proficiency in information communication technologies(ICT);
- Well-developed information sharing skills using technology and in accordance in established processes and practices;
- Advanced verbal assertiveness and communication skills with a demonstrated ability to acknowledge and understand the validity of others’ viewpoints and to respond in a constructive manner;
- Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
- Ability to allocate time for specific task in a manner that will meet deadlines and quality/quantity expectations
- Good organizational skills with an excellent ability to break down work into smaller parts and focusing on the most important steps first;
- Ability to contribute to maintaining organizational performance standards throughout implementation of new processes, practices and plans adopted by the Department and of relevance to assigned tasks;
- Ability to monitor progress and to consider new goals in the context of assigned responsibilities;
- Ability to follow through with commitments made to others.
Annual Salary
UA18,089.21 USD28,541.16 / UA22,874.75 USD36,901.78 / UA27,232.27 USD43,110.66
Job Title 2: Office Manager / Receptionist
Location: Accra, Ghana
Institution: ECOWAS Commission
Status: Permanent
Grade: G4 / G5 / G6
Department: Office Of The President
Division: Office Of The Resident Representative – Ghana
Line Supervisor: Administrative Officer
Role Overview
- Under the supervision of the Administrative Officer, this position should play a vital role in the smooth running of the office. From welcoming visitors, to receiving of calls, fixing appointments, organizing the schedule of his / her superior, drafting of correspondence and filing documents, his or her duties will be critical to the daily activities of the office. In this regard, he / she should be quite accessible and responsive in the face of competing demands from both internal and external parties.
Academic Qualifications And Experience
- Brevet deTechnicien Superieur (BTS) / Ordinary National Diploma (OND) or equivalent in Secretarial Studies or Administration or a related field from a recognized higher institution;
- 5 years’ experience in administrative services in a public or private international organization;
- Demonstrate advanced proficiency by quickly adapting to new technology and easily acquiring new technical skills
- Knowledge of related computer software and ability to use relevant ECM modules for filing and archiving documents for proper storage, retrieval, and disposal of documents.
- Demonstrated analytical skills and an understanding of the business processes to effectively interpret and anticipate office needs.
Age Limit:
- Be below 50 years old. This provision does not apply to internal candidates.
ECOWAS Key Competencies
- Ability to assume a credible presence when explaining rules, standards and expectations (e.g. deadlines) to ensure compliance and work expectations are met;
- Ability to motivate self and/or others to engage in discussions that will result in recommendations to improve processes, templates or other work tools;
- Ability to engage in positive approaches to team work, participate actively in discussions and the achievement of team goals;
- Ability to take responsibility for own career and performance with the occasional guidance from the supervisor/mentor;
- Ability to build capacity of self and others by sharing knowledge, tools, expertise and experience with others to remain proficient and well informed in the execution of assigned role.
- Interpersonal, listening and multitasking skills with a good understanding of client service responsibilities and role in representing ECOWAS values in all interactions;
- Ability to take initiative to resolve routine problems associated with assigned tasks using good judgment in involving colleagues or superiors as required;
- Ability to work as part of a team to resolve concerns, problems and improve services;
- Ability to manage own time effectively and organize own work area in a manner that will meet performance expectations related to assigned client services;
- Ability to direct people to the appropriate source for further information and ask for help when overwhelmed with client demands.
- Ability to apply culturally-relevant and appropriate approaches with people from diverse cultural backgrounds;
- Good diversity management skills to interact with individuals in a manner that is culturally appropriate and in accordance with ECOWAS rules/policies;
- Ability to recognize preconceived notions and stereotypical views of certain groups and individuals and to successfully adopt inclusive and culturally appropriate behaviors;
- Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
- Knowledge of diversity management as it relates to daily work expectations and assigned tasks.
- Knowledge of the ECOWAS mandate and operational goals of relevance to assigned responsibilities;
- Ability to keep up-to-date with Departmental activities, schedules and goals of pertinence to own work team, functional area;
- Knowledge of ECOWAS procedures relevant to assigned work and the ability to apply sound judgment in their application;
- Demonstrated strong interest and commitment to ECOWAS values and activities in daily assumption of duties.
- Excellent ability to maintain, process and provide accurate information as part of assigned tasks;
- Ability to organize files and information for easy retrieval and record keeping;
- Ability to spot mistakes, act promptly to correct them and learn from experiences;
- Knowledge and ability to challenge and question fundamental assumptions regarding accepted ways of doing things in the spirit of improvement
- Ability to use current technology to communicate effectively e.g. office software programs, including spreadsheets, word processing and graphic presentation software; ability to type and format presentations, reports, manuals, newsletters, website content and proficiency in information communication technologies (ICT);
- Well-developed information sharing skills using technology and in accordance in established processes and practices;
- Advanced verbal assertiveness and communication skills with a demonstrated ability to acknowledge and understand the validity of others’ viewpoints and to respond in a constructive manner;
- Proficiency in information communication technologies (ICT);
- Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Working knowledge of an additional one will be an added advantage.
- Ability to allocate time for specific task in a manner that will meet deadlines and quality/quantity expectations
- Good organizational skills with an excellent ability to break down work into smaller parts and focusing on the most important steps first;
- With appropriate guidance, ability to contribute to maintaining organizational performance standards throughout implementation of new processes, practices and plans adopted by the Department and of relevance to assigned tasks;
- Ability to monitor progress and to consider new goals in the context of assigned responsibilities;
- Ability to follow through with commitments made to others.
Annual Salary
UA18,089.21 USD28,541.16 / UA22,874.75 USD36,901.78 / UA27,232.27 USD43,110.66
Job Title 3: Office Manager (Bilingual Secretary)
Location: Accra, Ghana
Institution: ECOWAS Commission
Status: Permanent
Grade: G5 / G6 / G7
Department: Office Of The President
Line Supervisor: The Resident Representative – GHANA
Role Overview
- Under the guidance and direct supervision of the Resident Representative of the President of ECOWAS Commission Cape Verde, the Office Manager should play a vital role in the smooth running of the office.
- From welcoming visitors, to reception of calls, fixing appointments, organizing the schedule of his/her superior, drafting of correspondences and filling of documents. He/she should be quite accessible and responsive in the face of competing demands from both internal and external parties.
Role and Responsibilities
- Manage the Supervisor’s diary and schedule, organise and manage appointments; receive and welcome visitors; make telephone calls; verify in-coming calls to ensure their importance and possibility to respond or transfer to the supervisor.
- Organise meetings; receive, draft, type and make follow-up on administrative letters; book meeting rooms; request and provide supplies to the office.
- Create a recording system of in-coming and out-going mails; ensure e-archiving and e-filing of documents using ECM software for easy retrieval when the need arises; manage documents (in-coming and out-going, filing of letters); ensure follow-up on documents submitted for signature or approval.
- Knowledge of Ms Office, ECM and other Ecolink software when it is possible. Demonstrate ability in word processing in English, French and/or Portuguese.
- Assists colleagues with administrative tasks;
- Contributes to team effort by accomplishing related results as needed;
- Undertakes such other duties as may be assigned by the supervisor.
Academic Qualifications and Experience
- HND or equivalent in Secretarial Studies or Administration from a related field from a recognized University.
- Six (6) years of progressively responsible experience in administrative services, Secretarial services including such tasks as the maintenance of personnel and financial records, technical cooperation planning and/or implementation;
- Understanding of administrative-related policies, procedures, and processes, and ability to recommend suitable office administration-related software and systems to be used;
- Technical competence in relevant ECM filing systems and correspondence-related procedures, guidelines and processes to preparing and using administrative documents and templates;
- Demonstrate sound judgment and the ability to make reasonable decisions with little supervision.
- knowledge of related computer software and relevant ECM filing systems and correspondence-related procedures, guidelines and processes to preparing and using administrative documents and templates;
Age Limit:
- Be below 50 years old. This provision does not apply to internal candidates.
ECOWAS Key Competencies
- Ability to provide suggestions based on own observations that will improve the way work is accomplished and confidently lead on their implementation as requested;
- Demonstrated experience working effectively as a team member, mentoring teams and occasionally leading on discussions and / or replacing other leading roles as required;
- Ability to support the team by keeping abreast of the team’s initiatives, events and needs, assisting team leaders as required;
- Ability work under pressure and be dependable for results;
- Ability to take responsibility for own career and performance and to regularly and independently engage in self-assessment activities
- Ability to develop and maintain skills and expertise required to perform in the role effectively.
- Excellent work ethics, positivity, motivation, flexibility and problem-solving skills to carry out tasks associated with position;
- Ability to take initiative to resolve semi-routine problems and make recommendations to improve the quality/quantity of services to clients;
- Ardent desire to help others in a variety of circumstances of relevance to own work area and to refer to appropriate person for further assistance as required;
- Ability to work as part of a team in articulating the needs of clients ;
- Ability to manage own time effectively and meet service standards and objectives related to assigned responsibilities.
- Understands how to access internal resources or services to enhance cultural awareness and actively seeks to improve multicultural skills when interacting with others with culturally and linguistically diverse backgrounds, especially within West Africa;
- Ability to listen attentively to people’s ideas, requests and concerns and to understand, internalize and develop diversity management skills in accordance with ECOWAS rules / policies;
- Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
- Ability to recognize preconceived notions and stereotypical views of certain groups and individuals and to successfully adopt inclusive and culturally appropriate behaviors;
- Basic understanding of the ECOWAS organizations mandate and its functions, particularly those of own institution / agency;
Annual Salary
UA22,874.74 USD36,091.78 / UA27,323.27 USD43,110.66 / UA31,870.30 USD50,284.96
Application Deadline 5th December, 2020.
Job Title 4: Driver
Location: Accra, Ghana
Institution: ECOWAS Commission
Grade: G1 / G2 / G3
Status: Permanent
Department: Office of the President
Division: Office of the Resident Representative – Ghana
Line Supervisor: Administrative Officer
Slot: 2 Openings
Role Overview
- Under the supervision of the Administrative Officer, the position provides support to Fleet Management & Transport with everyday operations in making sure of the smooth running of the Commission’s fleet of vehicles.
Role and Responsibilities
- Perform the daily preventive maintenance checks before moving a particular vehicle for the first time in the day;
- Monitor consumption of fuel and lubricants by vehicles to ensure their efficient use;
- Initiate timely requests for fuel replenishments;
- Maintain accurate record of fuel/lubricant usage for planning and audit purposes;
- Ensure accurate completion of vehicle log books by drivers;
- Carry out any other duties that may be assigned.
- Take/Receive officials and guests to and from the airport or other authorised locations;
- Ensure security of goods and persons transported;
- Respond immediately to accident emergencies by notifying emergency response providers;
- Ensure cleanliness of the vehicle;
Academic Qualifications and Experience
- West African School Certificate or equivalent certificate with a formal driver training certificate and a valid driver’s license/ certification to operate assigned vehicle;
- 2 years of experience as a driver, preferably for an international organization involving a variety of makes and models of vehicles;
- Working knowledge of traffic rules and regulations, and ability to read and interpret traffic signs and documents such as safety rules, and operating and maintenance instructions;
- Maintain a log book;
- Knowledge of defensive driving practices, chauffeur protocol and courtesies, local roads and conditions, and protocols of relevance to safety and security of passengers during inclement weather, terrorism events, motor accidents, criminal and violent incidents;
- Knowledge of basic vehicle maintenance (e.g. circle check) and ability to assess vehicles for mechanical fitness and minor vehicle repairs.
Age Limit:
- Be below 50 years old. This provision does not apply to internal candidates.
ECOWAS Key Competencies:
- Understands own role in the team, making every effort to contribute in a meaningful way;
- Adapts quickly to new ways of doing things;
- Ability to follow simple instructions and to consistently complete work in a timely manner;
- Ability to learn from others, on-the-job and independently by reading instructions, guidelines and work manuals;
- Ability to motivate self along the organizational structure.
- Ability to interact with others in a candid, timely and straightforward manner;
- Ability to communicate general information in an accurate and customer-friendly way;
- Capable of dealing with difficult clients or situations in an effective manner, understanding own limitations and when to call for assistance;
- Ability to deal honestly with clients and avoid conflict of interest.
- Knowledge of ECOWAS diversity management and multiculturalism;
- Ability to interact with others in a manner that is adapted and that respects multicultural and diversity policies/expectations;
- Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
- Ability to ask questions in order to clarify multicultural and diversity expectations in the day to day execution of assigned tasks and learns from experiences.
- Clearly understands the goals and targets of assigned work;
- Knowledge of the mandate of the organization;
- Ability to understand, apply and explain ECOWAS procedures and work instructions;
- Ability to display values in the execution of assigned duties that reflect ECOWAS expectations.
- Keep high quality records that are easy for others to understand;
- Knowledge of who to seek within ECOWAS for information important to the execution of assigned duties;
Annual Salary
UA8,265.28 USD13,040.96 / UA9,745.61 USD15,376.62 / UA15,125.69 USD23,865.31
Application Deadline 5th December, 2020.
How to Apply for ECOWAS Recruitment 2020/2021
Interested and qualified candidates should download the Application Form below, fill it out correctly; attach a Curriculum Vitae (CV) and a Motivation Letter and send to: b15repghdriver@ecowas.int using the Job Title as the subject of the email.
Click here to download Application Form (Ms Word)